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SERVICECHANNEL PLATFORM

Refrigerant Tracking

Track refrigerant leaks to avoid lost revenue and be audit-ready for tightening regulations

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Reduce emissions, asset downtime, and operating costs

ServiceChannel refrigerant tracking captures refrigerant data on every service call across every refrigerated asset in your portfolio. Avoid fines, prevent refrigeration downtime, and report progress against your sustainability commitments with confidence.

  • Reduce regulatory risk and avoid costly fines

    Automated capture, calculation, and reporting that meets EPA, AIM Act, state, and provincial standards.

  • Streamline record-keeping

    Log leak histories against your thresholds, capture EPA Section 608 technician certifications automatically, and schedule follow-up inspections.

  • Build a stronger green brand

    Cut greenhouse gas emissions, generate auditable disclosure data for reporting, and bolster your sustainability narrative for investors and stakeholders.

Highlights

  • Track refrigerant types, inventories, charge levels, work order histories, and costs 
  • Define your own leak thresholds to meet or exceed regulations 
  • Automatically generate leak records and track EPA certification of providers
  • Generate EPA, AIM Act, GreenChill, state-level, and F-Gas (Europe) reporting
  • Calculate GWP-weighted CO2-equivalent impact for sustainability and ESG reporting
  • Track Document Recovery and Evacuated Refrigerant for retrofit retirement and asset disposal

See how Tops Markets reduced refrigerant leaks by 35%

Refrigeration is our most vital asset.

Craig DeGroat Tops Markets

Check out the full story

Features

Refrigerant Tracking automates the capture of every required data point – so you stay compliant, cut leak events, and can prove it on demand.

Reduce leaks

Stay ahead of reporting requirements with built-in chronic leak fields

  • Specify custom rates for leak thresholds that trigger follow-up activity 
  • Automate scheduling of follow-up verification based on refrigerants and leak amounts 
  • Updated AIM Act-compliant 50-lb and 15-lb threshold logic
Streamline refrigerant leak reporting with customizable fields 
Keep track of provider certifications in one place

Stay compliant

Track certifications, schedule inspections, and generate reports automatically

  • Calculate refrigerant leak rates automatically
  • Automate scheduling of follow-up leak inspections based on refrigerant type and leak amount
  • Track EPA certification for technicians 
  • Ensure providers have completed work according to regulatory standards 
  • Automatically generate GreenChill certification reports

Manage components

Track hierarchical relationships between racks, circuits, and components

  • Scan asset tags with ServiceChannel Mobile  
  • Create and edit asset records on the go 
  • Bulk upload refrigerant circuits and their connected components 
Keep track of relationships between racks, circuits, and components
Providers can enter refrigerated asset data in the ServiceChannel Provider App

Get help from providers

Keep refrigerated asset data up to date with help from internal and external technicians

  • Track and document leak events from multiple assets in a single work order
  • Your provider can capture refrigerated asset data, log refrigerant usage, and create leak records in real-time 
  • Providers are required to enter the amount of refrigerant used when completing a work order

Centralize asset data

Streamline repair and maintenance workflows for refrigerated and non-refrigerated assets

  • Use a single platform for managing both general assets and specialized assets that use refrigerants
  • Get a granular view into asset histories and refrigerant inventories across all your locations
  • Customize workflows to meet your unique business requirements
Refrigerant tracking integrates with other modules for a seamless experience 
Visualize all of your refrigerated asset data in a single dashboard

Refrigerant Tracking Dashboard

Single dashboard for refrigerant performance across your entire portfolio

  • View leak rates, GWP impact, and chronic-leaker assets at a glance
  • Filter by region, brand, store format, or asset class
  • Export AIM Act-formatted reports directly from the dashboard

FAQs

Frequently Asked Questions about Refrigerant Tracking

Can’t find an answer to your question? Get in touch.

How does refrigerant tracking and compliance integrate into ServiceChannel workflows? 

Refrigerant tracking, work order management, inventory management, asset management, and invoicing are fully integrated within ServiceChannel workflows. With a single source of truth, you have all the data you need for reducing emissions and proving compliance in one place.

How do I get started with refrigerant tracking? 

For new customers, request a ServiceChannel demo by clicking here. 

If you’re a current customer and interested in getting started with refrigerant tracking, connect with your Account Manager. If you’re already a user, reach out to your Customer Success Manager for more information. 

How can I comply with state and federal regulations that require tracking refrigerant leaks?  

Start by learning about all the regulations that you will be subject to. 

At the federal level, the EPA regulates refrigerant emissions. Here’s the EPA Fact Sheet that outlines relevant changes. The 2024 AIM Act final rule lowers HFC reporting thresholds and introduces new real-time leak-detection requirements that take effect in stages through 2026 and beyond.

States with new refrigerant tracking regulations, which typically affect all businesses operating in those states, include: California, Washington, New York, New Jersey, Delaware, Massachusetts, and Colorado. 

For more help with building a refrigerant tracking program that ensures compliance, avoids risks, and reduces emissions, reach out to your Account Manager. 

SEE ALSO

Regulatory Compliance

See how ServiceChannel handles compliance across every regime that touches your portfolio – fire & life safety, food safety, OSHA, ADA, and regional regulators – in the same audit-ready vault as your refrigerant program.

Learn More

Let’s get started

Want to prevent more leaks and stay compliant?

Tell us about your challenges with refrigerant tracking, and we’ll help you build a strategy to achieve your goals.

Book a Demo